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EPF Registration For Employers - Overview, Registration Process and more 

The Employees' Provident Fund (EPF) is a system established under the Employees' Provident Funds and Miscellaneous Provisions Act of 1952. It is governed by the Employees' Provident Fund Organisation (EPFO), one of the world's largest social security organizations in terms of clientele and number of financial operations. EPF is essentially a perk granted by the firm to employees upon their retirement.

Employees' Provident Fund (EPF) is a social security plan that allows employees to save a small percentage of their earnings for future benefits.

Every employer is required to provide its employees with an EPF online, which is similar to a retirement fund. The Employees' Provident Funds and Miscellaneous Provisions Act of 1952 governs online PF registration. For firms with more than 20 employees, the EPF registration process is required. 


What Does Employee Mean in the PF Registration Online?

A person who does any activity with the goal of collecting remuneration is deemed an employee, according to section 2(f) of the Employees Provident Funds & Miscellaneous Provisions Act, 1952. This also applies to anybody who is classified as a worker and gets remuneration, whether directly or indirectly.

The following individuals are classified as employees:

  • Full-Time Employees - A full-time employee is somebody who has a history of consistent employment with the organization. This will be decided based on the existing connection between the employer and the employee. When verifying the employment guarantee, the appointment letter may be considered.

  • Part-Time Employees - Any worker who works part-time for any firm is classified as a part-time worker and is required to register with the EPFO. A part-time employee works less hours per week than a full-time employee.

  • Employees Who Work From Home - The corporation may also think about enrolling any employee who works remotely for a defined period of time for epf registration online.

  • Contractors - Contractors are individuals contracted to do certain tasks in line with the demands of the organization.Online application is necessary for organizations that recruit independent freelancers.

  • Consultants - Consultants are individuals who are classed according to their degree of experience. They are not a contractor or a part-time employee; rather, they provide consulting services to a business for a fixed length of time.

  • Freelancers - In the current version of the Social Security Code, released in September 2020, the Government of India has added freelancers to the definition of an employee. Independent contractors can use the facilities provided by the pf registration online.

Important for an Employer to Register for EPF

  • EPF registration: It is important for employers since TDS is withheld from employees' paychecks. They would also be obliged to handle remittances only after employers generated challans via the EPFO employer portal. As a result, they must follow this process.

  • Risk coverage: The most fundamental advantage of the Provident Fund is that it covers the risks that employees and their families may incur as a result of retirement, illness, or death.

  • One of the most essential characteristics of the Provident Fund account is that it is constant and transportable. It is transferrable to any other workplace.

  • Employee Deposit Linked Insurance plan (EDLIS): All PF account holders are eligible for this plan. It states that the life insurance premium is deducted at a rate of 0.5% of the pay.

  • Long-term ambitions: Many long-term aspirations, such as marriage or higher education, need current financial availability. The accrued PF amount is typically handy at such occasions.

  • Unexpected occasions, such as a wedding or other family gathering, as well as any catastrophe or illness, demand prompt financial support. The PF amount might be quite advantageous.

  • Pension coverage: In addition to the employee's 12% payment to EPF, the employer makes an equivalent contribution, including 8.33% to the Employee Pension Scheme (EPS).

  • ESIC Registration with PF: ESIC registration is also required when the number of workers exceeds 10, although PF registration is only required when the number of employees reaches 20.

Employers' EPF Registration Applicability

​EPF registration is required for all businesses-

  • Which is a factory employing 20 or more people in any sector.

  • To any other establishment employing 20 or more people, or any type of similar establishments that the Central Government may define by notification. 

The employer must get the registration within one month of achieving the strength, or face penalties. Even if the staff strength falls below the statutory minimum, a registered establishment remains subject to the Act.

After providing at least two months' notice for compulsory registration, the Central Government may apply the regulations to any establishment employing less than 20 people. If the employer and the majority of employees agree that the requirements of this act should be made relevant to the business, they may make their own application to the Central Provident Fund (PF) Commissioner. 

The Central PF Commissioner may apply the provisions of this Act to such establishment after publishing a notification in the Official Gazette beginning on the date of the agreement or any later date indicated in the agreement.

All workers will be entitled for a PF from the start of their employment, and the employer will be responsible for PF deduction and payment. The 12% PF contribution should be split evenly between the company and the employee. The employer contributes 12% of the base wage. If the firm employs fewer than 20 people, the PF deduction rate is 10%.

Online EPF Registration Procedure

The employer is required to register the business online. The employer can register the establishment using the convenience of online registration by supplying the following information:

  • Specifics about the establishment

    • The name of the institution, address, incorporation date, PAN, and kind of establishment must all be supplied.

    • If the establishment is a factory, the Factory License Number, Date of License, and Place of Issue of License must be supplied.

    • If the establishment is an MSME, MSME registration information must be submitted.

    • If the establishment is registered with Startup India, the Startup India registration information must be submitted.

  • eContacts
    The employer must supply the authorized person's email address and phone number.

  • Contact Information
    Employers must offer information on the contact person, such as a manager. Name, date of birth, gender, PAN, designation, date of joining, and address data are required.

  • Identifiers
    The IDs are the licensing details that the employer must supply.

  • Details about employment 
    Employee strength, gender, kind of activity, earnings over the limit, and total wages are all essential employment information.

  • Branch/Division 
    Details about the branch, such as its name/premise number, LIN (Labour Identification Number), and address.

  • Activities
    The employer must input the NIC Code (National Industrial Classification) and choose the kind of company and operations from the drop down boxes.

EPF Registration using a UAN (Universal Account Number)

Once registered on the EPFO site, the organization updates its personnel's KYC papers by generating a Universal Account Number (UAN). Each employee's UAN number may be used to electronically transfer PF money to a bank account, collect PF benefits, and do other things.

How Do I Apply for PF Online?

Employees might benefit greatly from PF Registration online since it provides them with a sense of financial security. It is governed by the Employees' Provident Fund Organization (EPFO), which is also one of India's largest and most well-known Social Security Organizations. On a daily basis, they manage massive quantities of financial transactions. The procedure of applying for pf online is also not difficult if you have a professional to assist you.

At Accubucks Solution, we ensure that you will not have to deal with the legal difficulties of online EPF registration. Once we have all of the necessary information and papers, our professionals will precisely fill out the forms and submit them on time. Our team is in charge of following up with you and getting you your PF number as soon as possible.

What Are the New PF Withdrawal Rules?

In 2022, the Employees' Provident Fund Organization (EPFO) amended the regulations for PF withdrawal. The new rules allow for the early withdrawal of PF money for a variety of reasons, including:

  • Medical treatment: You can withdraw up to 75% of your PF balance for medical care for yourself, your spouse, your children, or your parents

  • Paid schooling:  You can withdraw up to 50% of your PF balance for your children's or your own education.

  • Purchase of a home: You can withdraw up to 90% of your PF balance to purchase a home.

  • Housing loan repayment: You can withdraw up to 20% of your PF balance to pay off a mortgage.

  • Pension Scheme 1995: If you are a member of the Pension Scheme 1995 and have reached the age of 58, you can withdraw up to 60% of your PF balance. 

How Do I Combine My PF Accounts?

Step 1: Access the EPFO member portal. Enter your UAN, password, and captcha code > Click the 'Sign in' button.

Step 2: To combine PF accounts, navigate to the Service History page, pick the employee's employment data, and double-check that the former employer's 'DOE EPF' is updated. Then, to view the table and merge the accounts, click 'View' and 'History'.

Step 3: Before proceeding, copy the Member Id. To merge with your current employer, select the One Member-One EPF Account option under Online Services.

Step 4: In Attestation, choose 'Present Employer'. Paste the former employer's Member ID into the 'Get Details' box since the previous employer may not be able to help you right away.

Step 5: The EPFO site displays the results > choose the checkbox to activate the OTP > input the OTP > submit the PF transfer request to the current employer.


Step 6: To follow the status of a PF transfer request, go to 'Online Services' and then 'follow Claim Status'. Wait for the Field Officer to examine and approve the transfer request before merging PF accounts. 

PF Withdrawal Procedures Following Resignation

The Employees' Provident Fund Organization (EPFO) governs withdrawals from the provident fund upon resignation. Employees who have been unemployed for two months or longer are permitted to withdraw the whole amount in their PF account, according to the guidelines. This means that if a person quits their job, they can withdraw the whole balance in their PF account two months following their last day of work.

A variety of constraints and conditions must be met before an employee can withdraw the entire amount from their PF account. One of the most significant requirements is that the employee have worked for the present organization for at least five years. If the employee has not yet worked for five years, they can only withdraw the money they paid into their PF account, which is interest-free. 

Employers Can Register for EPF Online

  • Gather pertinent employee data and papers.

  • Establishment Registered with EPFO online Registration Register the employer's DSC (digital signature certificate)

  • Fill out the application with all of the employer information.

  • Fill up the verified form

  • Obtain a PF registration certificate as well as a Universal Account Number [UAN].

Our experts will serve as your counselors and consultants for EPF registration online, assisting you in obtaining a PF number in 5 to 10 working days (excluding processing time). You will receive the idea of our PF registration procedure at the initial consultation, which is free of charge. When we work on your behalf, we make certain that the PF registration application for the organization is filed in the necessary format and without mistakes. We guarantee simple working conditions at the most affordable costs.

EPFO members will be able to track their UAN status using online tools. All you have to do is enter your EPF number and choose your state. You will receive the UAN status automatically.

Individuals must activate their UAN to have access to all direct/online services provided by the Employee Provident Fund.


Documents Required for PF Registration

  • Establishment PAN card

  • Incorporation certificate

  • establishment's crossed-out check

  • Address evidence with the establishment's name on it. It might be:

  • Water and electricity are included in the rent.

  • The telephone bill

  • Directors' and authorized signatories' specimen signatures

  • Authorized applicant DSC registration

  • In the event of voluntary registration, the majority of employees must agree.

Compliance Requirements - PF Registration

  • After registering with EPFO, the establishment must adhere to specific legal criteria on a monthly or annual basis.

  • Monthly returns are electronically filed by uploading the ECR sheet using the establishment login.

  • Online returns are due by the 15th of the month following.

  • On the ECR sheet, which is available for download in XML format from EPFO, every employee registered with the business during the month for which the return is made is named by name and UAN.

  • Before a file can be uploaded for return filing, it must be produced from an XML sheet.

  • Finish filling out the return by adding online payment channels.


FAQs on PF Registration Services

Question: Where can I register for a PF account?
Answer: You may open a PF account by visiting the Employees' Provident Fund Organisation's (EPFO) official website.

Question: Is a Private Limited Company need to register for PF?

Answer: Yes, a private limited firm must register for PF if it employs 20 or more workers.

Question: Which PAN is required for Provident Fund registration?

Answer: For PF registration, the employer's PAN (Permanent Account Number) is necessary

Question: What if I don't have any PF?

Answer: You may not have a solid retirement savings strategy if you do not have a PF account. PF is a mechanism that allows employees to save a percentage of their monthly pay towards retirement.

Question: Where can I open a PF account?

Answer: PF registration is required with EPFO. EPF registration may be accomplished electronically on the website.

Question: What is the basic PF registration limit?

Answer: Employees earning less than Rs 15,000 per month are obliged to register for EPF, while those earning more must receive permission to join from the assistant PF commissioner.

Question: Who is required to register with the PF department?

 Answer: If a firm has more than 20 employees, it must register for PF. Employers with fewer than 20 workers may be required to pay EPF contributions if the Central Government gives them two months' notice.

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